Stock results for pubs, bars & clubs
Find the money your bar is losing.
Your team counts the stock on a phone. We turn it into a clear monthly report: what went missing, what it cost you in pounds, and the three things to fix first.
- No stocktaker visit
- No day-rate
- No contract
| Line | Variance | Cost |
|---|---|---|
| Draught lager | −80 pints | −£412 |
| House vodka | −61 measures | −£287 |
| Guinness | −38 pints | −£203 |
| All other lines | 12 lines | −£249 |
| Bottled cider | +4 bottles | +£11 |
Fix first
- Lager: check the line-clean wastage is being recorded.
- Vodka: swap free-pouring for 25 ml thimbles.
- Guinness: slow tap on bar 2, so get it serviced.
Example report. Venue and figures are illustrative.
What's it costing you?
Most bars lose 3–5% of everything they pour.
Over-pours, free drinks, line wastage, short deliveries and sales that never hit the till all add up. Move the sliders to see what that could mean for you over a year.
Drinks only, including VAT. Check your till's weekly report.
Not sure? 4–6% is typical for a pub with no regular stock control.
A well-run bar usually sits around 1.5–2.5%.
back in your till each year
This is an estimate to show the scale, not a promise. Your real figure comes from your first report. Loss is shown at selling price.
How it works
You count. We find the money.
No one turns up in your cellar. You keep control of the count, and we do the maths and the thinking.
Step 1
You count
Your manager logs in on their phone and counts stock area by area: cellar, back bar, fridges. Then they add deliveries and the till sales.
About an hour a monthStep 2
We reconcile it
Our software checks what you bought, what you sold and what's left, line by line, and a real person reviews every figure.
Behind the scenesStep 3
You get the report
Losses in pounds, your true gross profit, the lines that are leaking and three clear fixes. Read it on your phone or print it for the team.
Within 3 working daysThe report
Five minutes to read. Months of savings.
Written for licensees, not accountants. Every problem comes with a pound figure and a fix.
What's in every report
- Your loss in poundsThis period and year to date, with the % alongside.
- Gross profit by categoryDraught, bottles, spirits, wine and soft drinks.
- The leaking lines, rankedWorst first, by the money they're costing you.
- Three fixes to make nextPractical steps for your team, each with what it's worth.
- Money recovered so farA running total since you joined, so you can see it working.
Why bars choose Cellarsight
- No visit, no day-rateYou don't pay for travel or for someone's time on site.
- Pounds, not percentagesYou see exactly how much each problem costs.
- A real person behind every reportSoftware does the maths. A person writes the advice.
- Your data stays privateStored in the UK. Your staff never see cost prices.
- Anywhere in the UKWe work remotely, so your location doesn't matter.
| Traditional stocktaker | Cellarsight | |
|---|---|---|
| Who counts | Stocktaker, on site | Your team, on a phone |
| What you pay for | Time and travel | The report |
| How often | Often quarterly, to keep costs down | Every month, or weekly |
| What you get | Stock valuation and a GP % | Loss in £, leaking lines and three fixes |
Pricing
Costs less than the stock you're losing.
Fixed prices per venue. No contract. Cancel any month.
Stock Health Check
The quickest way to find out where you stand.
- Two counts, four weeks apart
- Full loss report
- Your top five fixes
- 20-minute call to go through it
Monthly
Ongoing control, so the leaks stay fixed.
- A report every month
- Three fixes each time
- Money-recovered tracker
- Email support
Groups
For 3 or more venues under one owner.
- Everything in Monthly
- Side-by-side site comparison
- One report pack for the whole group
- Quarterly review call
If your first three monthly reports don't find more money than they cost, your next three are free.
Questions
Good questions we get asked.
How long does the count take?
About an hour for a typical pub, and less once your team is used to it. The count is done on a phone, area by area, so nobody needs paper sheets.
What do I need to send you?
Just three things: the count (done in the app), your deliveries since the last count, and a till sales report for the same period. We'll show you exactly where to find the till report.
Can't my staff just fiddle the count?
Counts are checked against deliveries and till sales, so a wrong count shows up as a gap. If anything looks off we'll flag it and ask for a recount of those lines.
I already have a stocktaker. Why switch?
You don't pay for anyone's time on site or travel, so a monthly report usually costs less than a quarterly visit. And you get the money lost in pounds, with fixes, every month.
Do you cover food?
We start with drinks, where most of the money goes missing. Food can be added for venues that want it. Just ask.
Is my data safe?
Your data is stored in the UK. Only you and we can see your cost prices, and staff logins only ever see their own venue.
Get started
Find out what your bar is losing.
Email us with your venue name and roughly what you take a week. We'll reply within one working day and can usually start your first count the same week.
- Your venue name and town
- Roughly what you take on drinks each week
- Health Check or Monthly